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Hire the best Personal Assistants
Save and hire remote Personal Assistants
A good Personal Assistant gives you back something most busy people never seem to have enough of: time. They keep the day moving, make sure the important things don’t slip, and take care of the admin that quietly eats into your week.
Black Piano helps UK businesses hire remote Personal Assistants who can manage diaries, organise meetings, handle emails, prepare documents, coordinate travel and stay on top of follow-ups. Depending on the role, they can also support research, expenses, basic reporting and wider business admin.
Your PA works directly with you or your team, while Black Piano handles recruitment, payroll, HR, compliance, equipment and ongoing employee support.
Why pay £2,292 when you can pay £463?
Hiring a Personal Assistant in the UK can be expensive, especially once you need someone experienced enough to handle a busy diary, inbox and day-to-day admin without constant supervision.
Remote hiring changes the maths. In India, lower salary expectations and employment costs mean you can hire experienced Personal Assistants for much less. An Executive-level hire can cost around £463 per month compared with £2,292 in the UK, a saving of 80%.
And the lower salary does not mean more admin for you. Black Piano handles payroll, HR, compliance, equipment and ongoing employee support once your remote Personal Assistant joins.
UK Salary
India Salary
Saving
Executive
(1-4 years)
£2,292
£463
80%
Senior
(4-8 years)
£3,542
£741
79%
Manager
(8-12 years)
£5,000
£1,157
77%
Why hire a Personal Assistant?
Get the small jobs out of your working day
A Personal Assistant can take recurring admin off your plate, from diary management and meeting coordination to inboxes, travel and follow-ups. That matters when your day is already fragmented.
Microsoft’s Work Trend Index found that employees are interrupted by a meeting, email or chat every two minutes during core working hours. A good PA creates breathing room by handling the jobs that don’t need your direct attention, so you can spend more time on decisions, clients and work that actually needs you.
Protect your time before the diary fills itself
A packed calendar is not the same as a productive one. A Personal Assistant can organise meetings, protect focus time, chase responses and make sure the right people have what they need before a call starts. They can also flag clashes and keep priorities visible when the week gets messy.
For Founders, Directors and senior teams, that means fewer last-minute scrambles and less time spent switching between admin and higher-value work.
Keep the details moving without chasing them yourself
A good Personal Assistant remembers the things you should not have to. They can manage expenses, prepare documents, organise travel, maintain records and keep follow-ups moving after meetings.
Many now use AI and automation tools to speed up routine work such as meeting summaries, inbox sorting, research and scheduling. Used properly, that makes them quicker at the admin without removing the judgement needed for sensitive messages, priorities or anything involving your clients and team.
Add support around the way you actually work
The role can be shaped around what your business needs. You might hire a remote Personal Assistant to support one Director, several senior people or a wider team. The work can range from traditional PA duties to research, reporting, CRM updates or light project coordination.
A remote hire also gives you access to a broader talent pool without adding another expensive UK salary. Black Piano handles the employment side, so your PA can simply get on with supporting the business.
What does a Personal Assistant do?
A Personal Assistant keeps the working day organised and makes sure the important admin gets done. Typical responsibilities include:
- Managing diaries and meetings
- Handling emails and follow-ups
- Booking travel and accommodation
- Preparing documents and reports
- Managing expenses and records
- Carrying out research
- Coordinating with clients, suppliers or colleagues
A modern PA may also use AI and automation for routine admin, meeting notes or research. The real value still comes from judgement, discretion and knowing what needs your attention.
How can a Personal Assistant support your business?
An efficient Personal Assistant can help with:
- Diary and inbox management
- Meeting coordination
- Travel planning
- Research and reporting
- CRM updates
- Expenses and records
- Follow-ups after meetings
How do you hire a Personal Assistant?
Start with the work you want to hand over, then be clear about who they’ll support and how much responsibility they’ll have.
Look for:
- Strong organisation
- Clear communication
- Good judgement
- Discretion with sensitive information
- Confidence managing diaries and inboxes
- Experience with your existing tools
- The ability to work independently
Black Piano can source and vet remote Personal Assistants, arrange interviews and employ your chosen hire on your behalf, so you don’t have to figure out overseas employment yourself.
How much does it cost to hire a Personal Assistant?
The cost varies quite a bit depending on the role. A PA supporting one person with diary and inbox management will usually cost less than someone handling travel, expenses, research and wider business coordination.
The biggest cost factors are:
- Experience and seniority
- Number of people they support
- Working hours and time-zone coverage
- Level of responsibility
- Specialist software or industry knowledge
- Where the person is based
If cost is a major factor, hiring a remote Personal Assistant can make the role much more affordable without reducing it to a few freelance hours each week. With Black Piano, your savings can be as much as 80%!
What are the types of personal assistants?
No two personal assistants are quite the same. Some keep busy executives organised, while others tackle admin, manage households, or simply help you reclaim a few hours in the day.
- Executive PA - Keeps diaries, meetings, and travel running like clockwork.
- Virtual PA - Remote support for admin, inboxes, research, and more.
- Administrative PA - Takes care of the everyday paperwork and organisation.
- Lifestyle PA - Helps with personal errands, bookings, and travel.
- Private PA - Trusted support for entrepreneurs, executives, and public figures.
- Family PA - Keeps busy households organised and on schedule.
- Part-time or freelance PA - Flexible help when you need an extra pair of hands.
We handle it all
Hiring a remote Personal Assistant is the first step. Black Piano also employs them on your behalf, so you’re not left working out overseas contracts, payroll or HR after the offer is signed.
Find
We start with the job you actually need help with. Diary management, inboxes, travel, research, reporting, team coordination, or a bit of everything. Then we source and vet remote Personal Assistants with the right experience, communication skills and level of judgement for the role.
Remote Recruitment
Hire
You meet a shortlist of candidates who have already been screened. We coordinate interviews, help you compare experience and support you through the final decision. Once you’ve chosen your PA, we handle the contracts, employment setup and local compliance.
Employer of Record
Manage
Once your Personal Assistant joins, we stay involved. We handle payroll, HR, benefits, equipment and employee support, with help around retention and performance when needed. Your PA stays focused on you and your business, while we keep the employment admin off your desk.
Remote HR
Explore our pricing
We’re all about simple, transparent pricing. All employment compensation and overheads are covered. No up-front fees. No ‘starting’ fees. No hidden fees.
Quick fix
£ - - -
(custom pricing)
Start small
£ 550
(per month + TCOE)
Grow big
10% off
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FAQs
How can a Personal Assistant help with my daily tasks?
A Personal Assistant can make your working day much less fragmented. They keep priorities moving, protect your time and deal with the small decisions that otherwise keep landing back on your desk. That can mean: keeping your calendar realistic, making sure meetings are properly prepared, chasing information before you have to, flagging what needs your attention, keeping deadlines and follow-ups visible, and acting as a reliable point of coordination for others. The real benefit is fewer interruptions and less mental clutter, so you can stay focused on the work only you can do.
What questions should I ask when hiring a Personal Assistant?
The interview should tell you how they think, not just whether they can manage a calendar. Useful questions include how they prioritise conflicting requests, how they handle confidential information, which tools they have used for calendars, expenses or travel, how they manage a busy inbox, an example of solving a problem without being asked, and how they communicate when working remotely. You are looking for judgement, discretion, organisation and someone who can work without constant hand-holding.
Can I hire a Virtual Personal Assistant?
Yes. A Virtual Personal Assistant can support you remotely with many of the same tasks as an office-based PA. That can include diary management, emails, travel bookings, research, meeting coordination, expenses, reporting and general admin. For businesses that do not need someone physically in the office, it can be a very practical option. We can help you hire a remote Personal Assistant who works directly with your team, with the employment side handled for you.
Can I hire a Personal Assistant for a day?
Yes, if you only need short-term support. A day hire can work well for event or meeting preparation, travel planning, inbox clear-outs, data or document organisation, cover during absence and one-off admin projects. For ongoing support, though, a dedicated remote Personal Assistant usually gives you more continuity because they learn how you work, who matters and how you like things done.
Should I hire a freelance, outsourced or dedicated remote Personal Assistant?
It depends on how much support you need and how closely you want the person to work with your team. Freelance works well for short projects or occasional admin. Outsourced support suits businesses that want a managed service. Dedicated remote works best when you need consistent, long-term support from someone embedded in the business. We can help with all three models, depending on the role, workload and level of ownership you need.